Let’s assume that your board has decided that hiring a property management company is the best way to look after the day-to-day work of managing your co-op. There is more than one way to go about finding the right company. For co-operatives in Ontario, you can interview management firms from our Vendor of Record List.
If you are outside Ontario (or you can’t find a suitable firm on the VOR List), you will want to choose a property-management company through a Request for Proposals (RFP). Our Guide to Hiring Property Management Services through a Request for Proposals will lead you through the process step by step. It provides a timetable for your co-op to follow and a complete set of forms to use. These include a summary of your co-op’s requirements, instructions for preparing an RFP, a proposal form for bidders to fill out, and a checklist that you can use to assess each proposal.
Our guide also refers you to other places where you can find information, such as CHF Canada’s Resource Centre.